From first email to call sheet.
ProdDesk is the front office for commercial production companies. Follow-ups with agency producers, pitch pages, AICP bids, shoots and reels, in one place.
$79 a month for your whole company. No card to start.
Outreach
The next email is already written.
Pick the producers you want to work with. ProdDesk lines up seven touches over the next month and writes each one when it’s due, with the spot of yours that fits their brands.
- Opens in Gmail or your mail app, ready to send from your own address.
- Knows who on your team knows them, so the first line can be warm.
- Stops when they reply. Paste the reply in and the next step becomes a task.
Pitch page
Know the minute they look.
Build one page for the brief with the directors who fit and the spots that prove it. Send each person their own link, then see who opened it, which spots they played and how long they stayed.
- Spots play from your library, or paste a Vimeo or YouTube link and the title and thumbnail fill in.
- Questions asked on the page land on your Today list.
- Your work only. A new workspace starts empty and fills with your spots.
Bid
Bids on the form agencies know.
Sections A to P, lines 1 to 326, numbered the way Showbiz numbers them, with the 21-line cost summary adding itself up as you type. When the job is awarded, the same lines take your actuals.
- Bring your old bids in. Import the PDF Showbiz prints. ProdDesk checks the grand total against it.
- Fringes, OT and fees work the way you expect: codes per line, 1.5x and 2x hours, insurance and fee on A to K.
- POs on each line, so actuals add up at wrap and you know the margin before the invoice.
Shoot
Nothing gets dropped on the way to set.
Every awarded job gets its stages, a crew list with first and second holds, flags for missing W-9s and insurance certificates, your prep checklist and a call sheet that prints clean.
- The call sheet fills itself in from the project: call times, location, weather and the nearest hospital.
- Every shoot day lands on your phone’s calendar through a feed you subscribe to once.
- The bid becomes the budget. Start the project from the deal and the numbers come with it.
ReelNew
Spots that play on your own page.
Upload your spots once. Build a reel for each brief and send one link. It plays in full quality from ProdDesk instead of Vimeo, agency producers leave notes on the exact moment, and you see who watched which spot and how far they got.
- Upload once. From your computer or Google Drive. ProdDesk makes the 1080p and 720p copies, the posters and the scrub previews.
- Notes on the moment. Comments pin to a time in the spot. Click one and the player jumps there.
- Who watched what. Each person gets their own link, so you see plays, how far they got and every download.
- Yours to control. Add a passphrase or an end date, turn downloads on or off, and pick a dark or light page.
Also on the desk.
Ask a teammate
Not sure if anyone knows a producer? Ask. They answer with one tap from their phone and the contact updates itself.
Agencies and brands
Search a brand and see the agencies behind it, the producers you know there and who on your team knows them.
Drafts in your house voice
Claude can personalize a follow-up, read a reply and suggest the next step. Everything stays editable, and templates work without it.
Google Drive, built in
Attach treatments, boards, W-9s and insurance certificates from Drive, or bring spots in for Reels. Contacts come in from a Google Sheet or any CSV.
Your shoots on your phone
Shoots, prep days, meetings and your tasks on one calendar feed for Google or Apple Calendar.
Your data stays yours
Your workspace is private to your team. Download a full backup, or just the contacts, any time.
Pricing
One rate. Every tool.
$79 a month for your company. Outreach, pitch pages, Reels, AICP budgets, projects and call sheets, with nothing extra to buy.
- No card to start. Set up your workspace and look around first.
- Everything is included, video hosting for Reels, the Claude drafts and Google Drive too.
- Clients never need a login. Pitch pages and reels reach them as a link, and call sheets print or save as a PDF.
- Month to month. Stop whenever you like and take your data with you.
| Outreach and follow-ups | Included |
|---|---|
| Pitch pages you can track | Included |
| Reels and video hosting | Included |
| AICP budgets and Showbiz import | Included |
| Projects, crew holds and call sheets | Included |
| Calendar on your phone | Included |
| Drafts by Claude | Included |
| Google Drive | Included |
| Total | $79 a month |
Answers before the meeting.
The questions producers ask first. If yours isn’t here, start a workspace and look around. Nothing is sent to anyone until you send it.
How much is it?
$79 a month for your company, with every tool included: outreach, pitch pages, Reels with video hosting, AICP budgets, projects, call sheets, the calendar feed, Claude drafts and Google Drive. There’s no card to start, and it’s month to month.
Do we still need Vimeo for our reels?
Not for reels. Upload your spots to ProdDesk and they play from ProdDesk in 1080p, on reel pages and pitch pages, with comments and tracking. If you keep some spots on Vimeo or YouTube, pitch pages play those links too.
Is it the real AICP bid form?
Yes. Sections A to P with lines 1 to 326, numbered the way Showbiz numbers them, the columns you expect (Note, Fringes, OT Base, Qty, Rate, X, 1.5Xh, 2Xh) and the 21-line Film Production Cost Summary. It prints the same way.
Can we bring our Showbiz budgets?
Print the estimate from Showbiz as a PDF and import it. Every line, note, the cover and the comments come in, ProdDesk works out your fringe rates from the totals, and it checks the grand total against the PDF. Your own line names can become the default for new bids.
How do fringes, overtime and actuals work?
Each labor line picks a fringe code (non-union, union, talent or your own) and an OT base, with hours at 1.5x and 2x. Insurance and the production fee are a share of A to K. Once you’re awarded, add POs to lines and the actuals and margin add up as you go.
Does it work on set?
Yes. Today, call sheets, crew holds, reels and questions from your team all work on a phone, and every shoot day can sit on your phone’s calendar.
Who can see our work and contacts?
Only your team. A pitch page or reel is seen only by the people you send its link to, a reel can have a passphrase and an end date, and you can download everything in your workspace whenever you like.
Do we need a demo to get started?
No. Start a workspace, add a few spots and your contacts, and a short tour shows you each page the first time you open it. Most offices are working in about ten minutes.
Your desk is set.
Start a workspace for your company, invite the team and send your first reel. It takes about ten minutes.